TimeWriter can also be used on mobile devices. This allows me to book the hours immediately in the app when the visit to the customer is finished. That works so well and prevents me from having to write it down first on paper and then especially not forgetting to update it later in the office.
The TimeWriter app works best when you use the "cloud database" facility, when using a database on your local network you can use it. do not synchronize your data from any location.
The app is suitable for both Android and iOS (iPad & iPhone) and can be downloaded in the Google Playstore or Apple App store.
Set the TimeWriter app.
I installed the app from the Google Play Store.
Before the first use, the app must be properly set up and connected to its own TimeWriter database. After opening, the app itself asks for that too. By default, the setting refers to the freeware server, I work with the pro so I click it and choose the pro server.
Then I have to link the administration. The correct data is in the desktop client on my regular computer. Here I go to Help, About and then to license. In this overview you see at the bottom of the administration, this is a 10 digit code.
In the mobile app I tap on the word administration and can now enter the 10 numbers. If I tap the login name I can enter my username and then of course I also enter the corresponding password.
The app works locally locally on the mobile device itself, so I don't necessarily need an internet connection to work with the app. At the settings I can indicate for how many days my local database needs to be retrieved and stored.
Now that all settings have been entered, I will synchronize the app with my hours administration.
By swiping the screen a little to the right, a menu appears on the left where I can choose to synchronize. I work with the database in the Cloud so I choose Synchronize Cloud. If all settings are correct, the database will now be connected. The app works best when the database is in the Cloud because I can synchronize at any time.
Use the TimeWriter app.
In the week list I see how many hours I have already booked per day. At the top you can clearly see which week number you are in and due to the dates that appear on the days of the week it is very clear which days you are looking at exactly.
Because I have chosen offline use for 14 days, I can see what has already been booked for the past 14 days.
By clicking on a specific day you can see which bookings have been made for that day. If it is bookings that the app has downloaded from the database, there is a padlock. I can only see these bookings on the app but cannot change them. You can no longer modify these bookings because they are already in the general database and can therefore also be used for invoicing. It is then not handy if I adjust a few hours offline that may already have been invoiced.
I can, however, possibly add new bookings. I can also adjust bookings made in the app within the app.
If I want to make a new booking, I tap the day on which the hours must be booked. If I choose a new booking, I can enter the start time and how long I have been busy with which task and for which customer.
The app also has a stopwatch. If I click on the day of today, I can also choose a start stopwatch as well as a new booking. There is now a clock running that keeps track of how long I have been busy. That is very nice if you want to know exactly how long you have been working for a specific customer. That way I don't have to write down exactly what time I started and what time I finished. That can be very important. Sometimes you just have to know how many minutes something has cost and then such a stopwatch is super useful.
By pressing "stop stopwatch", the stopwatch will of course stop. The app now asks what I want. I can use the measured time to make an hour booking or just stop without saving it. If I choose to make the hour booking, I will return to the screen where I can make the booking.
The measured time has already been entered for me, rounded to the minimum number of minutes that I can book. If you want to use this stopwatch well to be able to actually book in the actual number of minutes, TimeWriter must be set so that you can also book 1 minute. By default it is fifteen minutes and the app now also books fifteen minutes, despite the fact that the stopwatch only measured 5 minutes. This is of course a personal choice that can vary per company.
I have entered a number of bookings in my app. Of course these bookings must also be processed in the general database.
To do this, I go back to the menu in the app by swiping the week list to the right. Here I choose synchronize and transport