Week grid

By default the current week is displayed after starting TimeWriter. The left hand side shows the hours of the day, the days of the week are at the top. The current time is highlighted in red, the current day is marked in yellow. The status bar at the bottom shows the total hours of the current week.

The buttons have the following functions:

Button(s)	Function
	Make a new appointment/booking.
	Edit the selected booking.
	Delete the selected booking.
	Cut the selected booking. Remove the booking and store it in memory so it can be pasted (into another week).
	Copy the selected booking(s). Store the selected booking(s) in memory (see Copying a time slot). This button's menu has a Copy whole week option. This allows you to easily copy all bookings from one week to another.
	Paste the booking(s) from memory.
	Search bookings in history.
	Use this button to start a stopwatch to record the time used for a task in progress. After stopping the stopwatch the recorded time will be registered.
	Validate TimeWriter Mobile bookings. If there are bookings to validate, the button will show the number of bookings to validate.
	Set the properties of external calendars for linking with TimeWriter (see Link calendars)
	Navigate to previous, current or next week.
	Navigate to a random week using a calendar (popup).
	Select preferred view: Work week, Week or List.

An information window is displayed when hovering the mouse over an hourly booking.

This information window contains a number of buttons with the following functions:

Button(s)	Function
	Edit selected booking.
	Display information about the selected booking.
	Delete selected booking.

Creating a new time slot in the Week grid

Create a new time slot as follows:

1. Select the week you need.
2. Click on the starting time (and day) in the Week grid. Keep the mouse clicked and drag to the desired end time.
3. Release the mouse at the desired end time.
4. A new window will appear. The date and times are automatically filled in.
5. Enter other relevant details (see Time slot details).
6. Click on Save.

Editing a time slot in the Week grid

Time slots can simply be adjusted within selected weeks. They can be moved by hovering the mouse over them; when the cursor changes to the time slot can be moved. Click on the time slot and drag it to the required time. This can also be done to another day of the week.

Time slots can also be shortened or lengthened. By hovering over the top- or bottom line, the cursor will change to . Then click the mouse and drag it to the time you want.

Copying a time slot

Copying can be done by using the Copy button:

1. Select / highlight the time slots to be copied (use Ctrl + click to select multiple time slots) and click on Copy.
2. Navigate to the week in which the time slots are to be pasted.
3. Click on Paste to copy the time slots into the new location.
4. The pasted bookings will be created on the same time and day of the week as the original bookings and may overlap with existing bookings. (see Overlapping bookings).

Filling in gaps

By default, when a time slot is drawn, overlapping bookings are made over existing time slots.

To fill the time remaining between existing time slots instead, you must first turn on the setting "Fill in gaps" under Maintenance and settings | Settings | Week grid.

You can fill in gaps in the week quickly by:

1. Dragging a time slot across the existing ones.
2. Filling in the relevant details and clicking on Save.
3. TimeWriter will create bookings with your entered details for all empty time slot spaces.

Overlapping bookings

Any overlapping bookings will be visible in the Week grid. These overlaps will be highlighted in red. These can be adjusted by simply changing one or all of them. See Editing a time slot in the Week grid on how to do this.

Frequently used tasks

It is possible to create frequently used tasks for time slots that are expected to recur commonly. To do this, open the Frequently used tasks tab, located to the right of the Week grid.

Creating a new frequently used task

1. Select a time slot in the Week grid. Keeping the mouse clicked, drag the selected time slot to the frequently used tasks tab.
2. A window will appear for you to enter details about the frequently used task.

Placing frequently used task into the Week grid

1. Select the frequently used task from the list.
2. Keeping the mouse clicked, drag the selected task to the required location in the Week grid.
3. If necessary, edit the required details in the opened time slot window and save them.

A frequently used task can be given a useful name by clicking on .

To delete frequently used tasks from the list, use the button.