Easy time tracking. Always insight. More grip on your business.
Good time tracking software should above all make tracking hours easy. Employees want to be able to log their time worked quickly, without complicated administration. Managers and business owners, in turn, want reliable information about customers, projects, employees, budgets and billable hours. TimeWriter brings those two needs together in one flexible system.
With TimeWriter you not only log hours worked, but also use the same data for reports, budget monitoring, invoicing and leave management. Whether employees work at the office, at home, at a customer's site or on the road: time tracking remains accessible and all information is kept together in one central place.
From tracking hours to insight, control and invoicing.
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✓ For small and large organisations alike
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✓ Time tracking, invoicing, reports and budget monitoring in one system
What is time tracking software?
Time tracking software helps organisations record who worked, when, on what and for whom. That gives you far more information than just the total number of hours worked. You can see, for example, how much time has been spent on a customer or project, which activities take up a lot of time and what share of the logged hours is billable.
That information can then be used for invoicing, project monitoring, budget control, reports, time accountability and analysis of costs and revenue. The same entry an employee makes during their work thereby gains value in several places within the organisation.
When this information is scattered across Excel files, diaries, timesheets and various administrative systems, collecting and checking it takes an unnecessary amount of time. With TimeWriter you record hours centrally and everyone works with the same data. Time tracking thus becomes not just administration, but also a source of information you can use to steer your organisation.
Why choose time tracking software?
For many organisations, hours worked are a major cost item and at the same time the basis for part of their revenue. Yet it is often only afterwards that anyone looks at how much time was actually spent on a project or customer. Problems then sometimes only become visible once a project has already overrun, the budget has been exceeded or hours worked can no longer be charged on.
With good software for time tracking you have this information sooner. You can see how much time is spent on customers and projects, use logged hours for invoicing and compare actual effort with available budgets. Historical time data also helps to make future quotes, estimates and schedules more realistic.
Know where your time goes
How much time was spent on a customer this month? Which activities take more time than expected? How many hours have employees worked on a project? By tracking hours consistently, you have the data to answer these questions.
Faster and more accurate invoicing
When employees log hours and activities directly against the right customer or project, the administration does not need to collect or retype this information later. The logged hours thus form a direct and verifiable basis for invoicing.
Grip on project budgets
Compare the time actually spent and the costs incurred with the available budget. That way you see sooner when a project is at risk of overrunning and can make adjustments before an overrun only becomes visible afterwards.
Track hours in the way that suits your work
Not everyone works the same way. A consultant who works at different customers throughout the day logs time differently from someone who works on one project every day or carries out many short tasks. That is why TimeWriter offers several ways to record hours. Employees can use the entry method that best suits their work, while all entries remain centrally available.
Clear weekly grid
In the weekly grid you see your activities and hours clearly laid out per week. You can quickly see how time is distributed and where hours may still be missing. This lets you update your time tracking without constantly switching between different screens.
List view for short tasks
If you carry out many short tasks throughout the day, a list view may work better. Every time entry remains separately and clearly visible, regardless of how long the task took.
Entry in a table structure
For employees who prefer to work from a table, hours can also be entered clearly from a table structure. This lets you process several entries quickly one after the other.
Track time with a stopwatch
If you want to know exactly how much time an activity takes, you can measure the time directly. Start the timer when you begin and record the time spent when you are done. That way you no longer have to estimate afterwards how long a task took.
Log recurring tasks faster
Many tasks recur daily or weekly. By reusing existing data and recurring patterns, you avoid employees having to enter the same information over and over again. That reduces the administrative burden and makes it easier to keep time tracking complete.
Time tracking for employees, managers and administration
A good time tracking system must be pleasant to use for the person entering the hours, but at the same time provide the information that managers, project leaders and the administration need. TimeWriter therefore supports different roles within the organisation, with every user able to get access to the information and features that are relevant to their work.
For employees
Employees mainly want to get their time administration done quickly. They can log activities against customers, projects and activities, add a description and view their own entries. Because TimeWriter can be used via different devices and environments, hours can be recorded at the time and place that suit the work.
For project managers
Project managers need up-to-date information about the progress of projects. Logged hours provide insight into time spent, available budgets, employee effort and deviations from expectations. As a result, a project manager does not have to wait until the end of a project to discover that more time is being spent than planned.
For managers and administration
Depending on the chosen edition and configuration, hours can be checked and approved before they are processed further. The administration then has a central source of time data, so that information no longer needs to be gathered again from different files and systems.
From time tracking to invoicing
For many organisations, tracking hours is not the end point. The time worked ultimately has to be processed and often charged on to a customer in full or in part. That is why it is important that time tracking and invoicing fit together well.
When employees log their activities directly against the right customer, assignment or activity, much of the information you need is already available. You can check the entries, determine which hours should be charged on and then use this data for invoicing. That way you avoid the same information being recorded first and then having to be entered again manually later.
From time worked to invoice
1. Log
The employee logs the hours worked against the right customer, project or activity.
2. Check
The entries are checked and, where necessary, corrected or approved.
3. Select
You determine which logged hours and activities should be invoiced.
4. Invoice
The logged data is used to compile the invoice.
From time worked to invoice, without entering the same data over and over again.
Invoice the way your organisation works
Not every organisation invoices in the same way. Sometimes work is charged on entirely on a time-and-materials basis, while for other assignments a fixed price or periodic invoicing is used. TimeWriter supports different invoicing scenarios, so that processing can better match the agreements you make with your customers.
Keep your project budgets under control
A busy project is not automatically a profitable project. When more hours are structurally spent than budgeted, the margin can shrink quickly. By linking logged hours to budget monitoring, you gain insight during the project into the ratio between the time actually spent and the available budget.
As a result, you do not have to wait until a project is completed to discover an overrun. You can flag sooner that work is taking more time than expected and then adjust the planning or staffing, discuss additional work with the customer or use the information gained to estimate future projects more realistically.
From gut feeling to up-to-date information
Without reliable time tracking, project management depends to a large extent on estimates. With up-to-date time data you can base decisions on the time actually logged and see sooner where a project deviates from the original expectation.
Reports that match your organisation
One organisation mainly wants to know how many hours have been spent on customers, while another needs insight per employee, project, activity or period. That is why reports are an important part of time tracking software. With TimeWriter you can view logged data from different angles and use standard reports or compile reports that match your own information needs.
This lets you get answers to questions such as: how much time did we spend on this customer this month? Which projects require the most hours? How much time goes to internal work? Which hours are billable? And how does the time actually spent compare with the available budget?
You log the hours once and can then use the information in different ways.
Time tracking and leave in one environment
The available time of employees is not determined by projects and activities alone. Leave and absence also affect availability. When leave is tracked separately from time tracking, part of the overview is quickly lost. That is why TimeWriter also offers leave management alongside time tracking.
Employees can request leave and the organisation keeps insight into leave entitlements, leave taken and remaining balances. As a result, time worked and absence are not kept in completely separate administrations, but the information about the available time within your organisation becomes more coherent.
Track hours at the office, at home and on the road
Work has long ceased to take place exclusively at one fixed location. Employees work from home, visit customers or are on the road. That is why a modern time tracking system must be available wherever the work is done. TimeWriter can be used via different clients and devices, so that employees do not depend on one fixed computer to keep their time administration up to date.
In addition to the time spent, information about the workplace can also be recorded. Where relevant to your organisation, this gives you insight into where work was carried out.
Time tracking for small and large organisations alike
A self-employed professional or small business has different time tracking requirements from an organisation with hundreds of employees. Where simplicity may be the main concern for a small organisation, growth often brings additional needs in the areas of reports, budget monitoring, authorisations and approval. That is why TimeWriter is available in several editions.
TimeWriter Freeware
For individual use by users who want to keep a clear record of their own hours.
TimeWriter Standard
For smaller and growing organisations that want to combine time tracking with features such as reports, budget monitoring, leave management and invoicing.
TimeWriter Pro
For larger organisations that need more extensive features for, among other things, user management, groups, authorisations and the approval of hours.
This lets you choose an edition that fits your current organisation, and growth does not automatically mean you have to go looking for another time tracking system.
No more complicated time administration in Excel
Excel is a powerful tool, but a collection of spreadsheets quickly becomes unmanageable when several employees log hours. Which file contains the latest version? Has everyone filled in their hours? Who changed data? How do you create an up-to-date overview per project, and how do you then use the logged hours for invoicing?
With specialised time tracking software, the data is recorded centrally. Employees work with the same information and you can log, check, analyse and further process hours from one administration. That reduces dependence on loose files and prevents unnecessary copying and data entry.
Time tracking that fits your own way of working
No two organisations are exactly the same. One organisation mainly logs against customers and projects, while another works with activities, products, departments or other attributes. A time tracking system should therefore not dictate how your organisation has to work, but be flexible enough to fit your existing processes.
TimeWriter offers different angles for time entries and options to record additional data. The terminology used can also be adapted to what is customary within your organisation. As a result, employees recognise the structure they work with every day in their time tracking too.
Checking and approving hours
For some organisations it is sufficient that employees are themselves responsible for their time tracking. Other organisations want hours to be checked first by a manager or project manager before they are used for reporting or invoicing. TimeWriter offers options to set up such a review process.
An employee logs their hours, after which a responsible person can check the data. When approval is used, approved entries can be signed off and locked before they are processed further. This creates a clear separation between entry, checking and further administrative processing.
Log → check → approve → process
Why complete time tracking matters
Time tracking only delivers reliable information when the records are sufficiently complete. When employees only log billable hours, for example, it remains unknown how much time is spent on meetings, administration and internal work. And when only large projects are tracked, smaller tasks disappear from view.
By recording time worked as completely as possible, you get a more realistic picture of your organisation. You see not only where revenue is generated, but also where time is spent. It is precisely that combination that makes time tracking valuable for project monitoring, capacity planning and business management.
From hours to better business decisions
Ultimately, the value of time tracking lies not only in recording time, but above all in what you do with the data afterwards. Historical time data helps you to cost future work more accurately, plan more realistically and adjust projects sooner. By comparing hours, rates and budgets, you also gain more insight into the financial side of your work.
The same logged data can be used for different administrative processes at the same time. That prevents employees, project managers and the administration from collecting or entering the same information again and again.
Time tracking thus becomes more than administration: it becomes information you can steer by.
Which organisations is time tracking software suitable for?
Time tracking software is relevant for almost every organisation in which time plays an important role. That applies not only to companies that invoice every hour worked to customers. Even when hours are used internally for project monitoring, planning or cost analysis, central records can deliver valuable information.
Professional services and consultancy
Log work per customer, assignment and employee and use the recorded hours for accountability, project insight and invoicing.
Accountancy and bookkeeping firms
Gain insight into the actual time spent per customer and activity and see which tasks structurally take more time.
IT and software development
Log time per customer, project, activity or any other structure that fits your development and project organisation.
Engineering and project-based organisations
Compare budgeted hours with the time actually spent and flag sooner when work requires more capacity than expected.
Creative agencies
See how much time is actually spent on assignments and tasks and use that information for evaluation and future costings.
What should good time tracking software offer?
When choosing time tracking software, it is wise to look beyond just the screen in which employees enter their hours. The system should not only work well today, but also offer enough options when your organisation or information needs change.
So pay attention to, among other things, ease of use, flexible entry options, reports, checking and approval, invoicing options, budget monitoring, leave management, accessibility and scalability. A system that employees find pleasant to use generally also delivers better information: when logging is too cumbersome, the likelihood of late or incomplete entries increases.
Frequently asked questions about time tracking software
What is the best time tracking software?
The best time tracking software is not the same for every organisation. A self-employed professional has different needs from a consultancy with twenty employees or an organisation with hundreds of users. So look not only at the number of features, but above all at ease of use, flexibility, reports, invoicing, budget monitoring, administration and the ability to adapt the system to your own way of working.
Can I use TimeWriter via a web browser?
Yes. TimeWriter offers a webclient that lets employees log their hours via a browser. As a result, they are not solely dependent on a desktop installation and time tracking can also be kept up to date from other workplaces.
Can I log hours per customer and project?
Yes. Time worked can be linked to relevant data such as customers, projects and activities. This lets you view and analyse logged hours later from different angles.
Can I invoice hours worked?
Yes. TimeWriter has functionality that lets you use logged hours as the basis for invoicing. Various invoicing scenarios are possible, including time and materials, fixed price and periodic invoicing.
Can I monitor project budgets?
Yes. With budget monitoring you can compare logged hours and costs with preset budgets. This lets you follow, while a project is under way, how much of the available budget has already been used.
Is TimeWriter suitable for larger organisations?
Yes. TimeWriter Pro is intended for larger organisations and offers more extensive features for, among other things, groups, authorisations and approval of time entries.
Can I try TimeWriter first?
Yes. You can try TimeWriter free for two months to judge for yourself whether the software and way of working suit your organisation.
Time tracking does not have to be time-consuming administration
Employees are usually not waiting for yet another administrative task. That is why tracking hours should take as little time as possible. A clear entry screen, a recognisable structure and different ways to record hours make the difference between time tracking that gets put off and tracking that becomes part of the daily routine.
TimeWriter has been developed to make time tracking practical. Not only to record how much someone has worked, but above all to use the logged information afterwards for insight, invoicing, budget monitoring, reports, leave management and better business decisions.
Discover what TimeWriter can do for your organisation
Want to get rid of loose spreadsheets, manual timesheets and double data entry? With TimeWriter you bring your time tracking together in one flexible system. Employees log their hours in a way that suits their work, while you keep insight into customers, projects, budgets and billable work.
The logged hours are thus not only used to look back. They also form the basis for invoicing, project monitoring and decisions about future work.
That is how time tracking becomes more than administration. It becomes information you can use to steer your organisation better.
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