A grip on time and costs with budget monitoring in TimeWriter
When a fixed number of hours or a set budget is available for a project, you naturally want to know exactly where things stand. How much work has already been done? How do the costs incurred compare to the available budget? With the Budget monitoring module in TimeWriter you keep track of this easily.
For each budget you decide whether you want to manage by time or by money. You can also include external costs, for example from subcontractors you have hired – they automatically count towards the total budget. In addition, you easily appoint one or more employees as budget monitors. They receive an automatic notification as soon as a preset threshold is reached, for example at 75% of the budget. That way you can act in time and avoid unpleasant surprises afterwards.
Money or Hours
You can monitor budgets expressed in money or hours.
(for budgets in money it is important to configure your rates correctly)
Budget monitors
For each budget you specify who takes on the role of budget monitor.
This employee is notified when a threshold has been reached.
Configurable alerts
Don't wait until the overrun is a fact; flag it earlier.
You specify at which percentage the administrator receives an alert
CUSTOMERS SPEAK
What customers say about TimeWriter
Thousands of business owners effortlessly track their hours with TimeWriter every day. This is what they think of it.
Zeer prettig te gebruiken urenregistratie software met veel functionaliteit
Ideaal programma voor registratie van klanten op uurbasis, superpraktisch, intuitief, kortom, een kind kan de was doen. Mijn felicitaties voor de ontwerpers van dit onmisbare programma.
Heel gebruiksvriendelijk programma. Het bezit bijna alles wat ik nodig heb. Registreren van uren, klanten en activiteiten is super eenvoudig en overzichtelijk.
Good time tracking goes beyond simply keeping track of hours worked. By linking hours directly to projects, clients or tasks, you gain insight into how much time is actually being spent. Combine that with a budget and you can see immediately whether a project is still on course.
With TimeWriter you easily keep track of how many hours have been budgeted, how many hours have been spent so far and how much room is left. That way you do not only gain insight into the costs at the end of a project, but can make timely adjustments while the project is under way.
A project budget only becomes truly useful when you can compare it with reality. Simply recording a budget is not enough: you need to know how many hours have been spent so far and how quickly the available budget is being used up.
That is why TimeWriter links your time tracking directly to your projects. Every logged minute contributes to an up-to-date picture of budget consumption. You quickly see which projects are staying within budget and where extra attention is needed.
See at a glance how much budget is still available
You can set an hours budget for each project. As employees log hours, it automatically becomes clear how much of the budget has been used and how many hours are still available. This means you do not have to compare different spreadsheets, schedules and timesheets yourself.
This makes it easier to monitor projects actively. If a project is running to plan, you know you are on track. If a conspicuously large number of hours is being logged, you see it early enough to investigate the cause and take action.
Prevent projects from overrunning unnoticed
A budget overrun usually does not happen all at once. Often, slightly more hours are spent during a project than originally budgeted. Without up-to-date insight, that only becomes apparent once a large part of the budget has already been used.
By connecting time tracking and budget monitoring, such deviations become visible sooner. You can see, for example, that a project has already used a large share of the available hours budget while a considerable part of the work still has to be done. That gives you the opportunity to adjust the planning, tasks or budget in good time.
Budget monitoring per project, client or employee
Not every project requires the same insight. That is why it is important to be able to look at your hours from different angles. Which projects are taking more time than expected? Which clients are consuming a relatively large amount of time? Which tasks account for the largest share of the budget?
Clear reports give you a grip on these questions. You can analyse your logged hours per project, client, employee or period. This gives you insight not only into total budget consumption, but also into where deviations arise.
Turn time tracking into a management tool
Time tracking is often seen as an administrative obligation. But properly logged hours contain much more information. They show what your employees spend their time on, which projects demand a lot of capacity and whether the original estimate matches reality.
Combining this information with project budgets creates a powerful management tool. You can evaluate projects better, budget future work more accurately and recognise sooner when a project is at risk of overrunning.
From estimate to post-calculation
A good budget is important not only during a project, but also afterwards. Once a project has been completed, you can compare the budgeted hours with the hours actually logged. This gives you a clear post-calculation.
This information helps you budget future projects more realistically. If it turns out that certain tasks consistently take more time than estimated in advance, you can adjust your future budgets accordingly. Your time tracking thus becomes ever more valuable for running your business.
One overview for hours and budgets
With TimeWriter you do not need to organise your time tracking and budget monitoring separately. You log the hours as you are used to and link them to the right projects and tasks. The logged hours then automatically form the basis for your budget overview.
This creates one central administration in which you can see what was budgeted, what has been spent and where you stand in relation to the available budget. That saves administrative work and makes it easier to take decisions based on up-to-date information.
More grip on projects
Time tracking and budget monitoring give you answers to the questions that really matter during a project:
How many hours have we budgeted?
How many hours have been spent so far?
How many hours are still available?
Which projects are at risk of exceeding their budget?
Where does the actual time spent deviate from the budget?
How can we budget future projects better?
In this way, time tracking changes from an administrative obligation into a tool you can use to actively steer your projects.
Experience what time tracking with budget monitoring can do for you
Would you like more insight into your projects and to prevent budgets from being exceeded unnoticed? With TimeWriter you combine simple time tracking with clear insight into your project budgets.
Log your hours, monitor your budgets and keep a grip on your projects.
