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Leave management software that shares its data with your timesheets
Most organisations run leave management software and time tracking as two separate things. It works until someone asks a simple question: how many productive days did this team actually have last quarter? Answering it means reconciling two systems that were never meant to agree with each other.
Why leave belongs next to the hours
A holiday, a sick day and a working day are the same kind of record: one person, one date, and a reason there are or are not productive hours against it. Keep them in one administration and nothing has to be reconciled afterwards.
The practical benefit shows up in planning. A schedule that does not know who is away is a schedule that moves the problem to next week, and a capacity figure calculated against a theoretical norm rather than actual availability is not worth much.
There is a second benefit that is easy to miss. When leave and hours share a system, an employee sees their own balance in the same place they enter their time, which is by far the most common moment they think to check it.
What it keeps track of
The leave management covers the full cycle rather than just a calendar.
leave types you define yourself, each with its own rules
entitlements and remaining balances per employee
requests submitted by employees and approved by a manager
sickness and other absence recorded along the same line
part days as easily as whole ones
Keep the list of leave types short. Every additional type is another decision someone has to make when submitting a request, and the most common cause of wrong balances is a type nobody quite understood.
Requests without a mailbox in the middle
Leave handled by email has no state. A request sits in someone’s inbox, an approval lives in a reply, and the balance exists only in a spreadsheet that one person maintains. When that person is themselves on holiday, nothing moves.
With requests submitted in the system, the employee sees what they have left before they ask, and the manager sees what else is already approved for that week before they answer. Most of the back and forth disappears simply because both sides are looking at the same figure.
Absence recorded, not diagnosed
Sickness is recorded as dates and nothing more. This is deliberate: it is not an occupational health file, and there is no field for a reason or a diagnosis. Dates are enough for planning, for balances and for an absence figure, and data you do not store is data you do not have to secure, retain or clean up later.
Over a longer period that simple record still tells you something. Absence concentrated in one department or one season is a pattern worth looking at, and because the hours live in the same administration you can express it against genuinely available hours instead of a nominal working year.
Planning against real availability
Once leave is recorded properly, capacity stops being a guess. A team of eight is rarely a team of eight in July, and a plan built on contract hours rather than available hours will always look achievable on paper and fail in practice.
Where it sits in the product
Leave and absence are part of TimeWriter Standard and Pro, alongside time tracking, budget monitoring and invoicing. There is no separate module and no additional licence, so there is nothing to integrate to make the three line up.
In Pro, approval extends to the hours as well: a manager approves a period and it is then locked, so an approved month does not quietly change afterwards. The rest of what is included is listed under features.
AT A GLANCE
Manage your time tracking efficiently and without errors
Clear time tracking is indispensable for every business. It provides insight into the performance of employees, the progress of projects and the total costs. With our software you easily keep an overview, prevent errors and save time. That way your records are always up to date and reliable.
Whether you work with permanent employees, freelancers or temporary staff: everyone can easily record their hours worked. The user-friendly interface and mobile app make it possible to log hours anywhere, both in the office and on the go. That way you always have current and correct data for invoicing and planning.
In addition to time tracking, you can also keep track of leave, sickness and other absences. Reports give a clear overview of the available capacity per week, month or project. That way you keep a grip on your organisation, avoid surprises and ensure an efficient use of time and staff.
Record your employees' hours accurately and effortlessly — per project, client or internal task. TimeWriter always gives you real-time insight into the hours worked, so you know exactly what time is being spent on. That way you prevent budget overruns and always invoice in full.
Track time quickly and without errors
With TimeWriter you track time in the way that suits you: automatically between two points in time or manually as a total. That way you record the time spent per task quickly and without errors — and you get the management information to structurally improve your planning.
Mobile and flexible working
With the TimeWriter app, employees log their hours anytime, anywhere — at home, in the office or on the go. All data is synchronised in real time, so as a manager you have immediate access to current and reliable hour data. No delays, no manual transfers, no errors.
Calculate and analyse hours
Want to know how much time a project really costs and what the return is? TimeWriter automatically calculates the hours spent per project — including the correct conversion of hours and minutes. That way you always have a grip on your project profitability and can adjust before it is too late.
Overviews per month and per project
TimeWriter gives you immediate insight into hours worked — per project, per employee or per month. See at a glance how many hours have been spent and how many are still available within your budget or planning. That way you monitor your capacity proactively and prevent costly overruns.
Keep professional time records
The system is ideal for time tracking within any organisation. Whether you have a small team or a large business: our solution makes tracking hours easy and reliable.
Example: a 40-hour working week
Does your team work a standard 40 hours per week? With TimeWriter you see exactly how those hours are distributed across projects, tasks and departments — accurate to the minute. No more unexplained hours, no more discussions about how time is spent. Just full transparency and a grip on your organisation.
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