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A timesheet app for closing the week from wherever you are
Timesheets stall at the handover. The hours are in, more or less, and then the sheet waits for somebody to be at a particular desk to submit it and somebody else to be at another desk to approve it. A timesheet app removes both of those waits.
A timesheet app that fits a Friday afternoon
The person best placed to close a week is usually the one who worked it, and that person is frequently somewhere else on Friday afternoon. Checking the sheet, filling the two gaps and submitting it should take a couple of minutes on a phone.
The alternative is what most organisations live with: a period that closes three days late every month because two people were away, and a finance team that starts chasing before the sheets are even complete.
What is being submitted is the same sheet as on the desktop, with the same projects and the same rules about what is required. The device changes; the record does not.
Approval that does not wait for Monday
Approval is where periods get stuck, usually because the manager who has to do it is travelling. Reviewing per employee or per project on a phone, sending one line back with a reason and releasing the rest, is enough to keep a period moving.
The point is not that approving on a phone is pleasant. It is that a timesheet app which allows it removes the single most common reason periods run late, which is one person being in the wrong place.
Once a period is closed, the numbers stop moving. That is what allows a monthly report and an invoice to be produced from the same figures without anyone reconciling two versions of the same week.
submit, correct and resubmit from a phone or tablet
approve or return individual lines with a reason attached
missing days visible before the period closes
leave and absence already accounted for, not counted as gaps
the same sheet on web, mobile and desktop
Gaps that are not really gaps
A week with two days of holiday in it looks, to a naive timesheet app, like a week with sixteen missing hours. Chasing an employee for hours they were never going to book is a reliable way to make people resent the whole exercise.
Approved absence is already known, because leave management lives alongside the hours, when the sheet is checked. What is flagged as missing is genuinely missing, which is the only way a flag stays worth paying attention to.
What the app should not try to be
A timesheet app works best when it is narrow. Entering, correcting, submitting and approving are all short interactions that suit a phone. Setting up project structures, building reports and running a period close are not, and cramming them in makes the everyday actions harder to reach.
That narrowness is a feature rather than a limitation. The everyday interaction happens dozens of times a month and deserves to be fast; the configuration happens twice a year and deserves a proper screen.
The useful test is whether the common case – open, check, submit – takes under a minute. Everything else can happen where there is a keyboard.
Fitting it to the organisation
How much of this you need depends on how many people are submitting and how formal approval has to be. A handful of colleagues agreeing their hours informally needs far less than thirty people across three departments with a monthly close.
The product matrix shows which version includes approval flows, and the published rates mean the running cost is known before anyone commits. Worth deciding up front: who may reopen a closed period, because that single rule shapes how seriously everyone treats submitting.
AT A GLANCE
Manage your time tracking efficiently and without errors
Clear time tracking is indispensable for every business. It provides insight into the performance of employees, the progress of projects and the total costs. With our software you easily keep an overview, prevent errors and save time. That way your records are always up to date and reliable.
Whether you work with permanent employees, freelancers or temporary staff: everyone can easily record their hours worked. The user-friendly interface and mobile app make it possible to log hours anywhere, both in the office and on the go. That way you always have current and correct data for invoicing and planning.
In addition to time tracking, you can also keep track of leave, sickness and other absences. Reports give a clear overview of the available capacity per week, month or project. That way you keep a grip on your organisation, avoid surprises and ensure an efficient use of time and staff.
Record your employees' hours accurately and effortlessly — per project, client or internal task. TimeWriter always gives you real-time insight into the hours worked, so you know exactly what time is being spent on. That way you prevent budget overruns and always invoice in full.
Track time quickly and without errors
With TimeWriter you track time in the way that suits you: automatically between two points in time or manually as a total. That way you record the time spent per task quickly and without errors — and you get the management information to structurally improve your planning.
Mobile and flexible working
With the TimeWriter app, employees log their hours anytime, anywhere — at home, in the office or on the go. All data is synchronised in real time, so as a manager you have immediate access to current and reliable hour data. No delays, no manual transfers, no errors.
Calculate and analyse hours
Want to know how much time a project really costs and what the return is? TimeWriter automatically calculates the hours spent per project — including the correct conversion of hours and minutes. That way you always have a grip on your project profitability and can adjust before it is too late.
Overviews per month and per project
TimeWriter gives you immediate insight into hours worked — per project, per employee or per month. See at a glance how many hours have been spent and how many are still available within your budget or planning. That way you monitor your capacity proactively and prevent costly overruns.
Keep professional time records
The system is ideal for time tracking within any organisation. Whether you have a small team or a large business: our solution makes tracking hours easy and reliable.
Example: a 40-hour working week
Does your team work a standard 40 hours per week? With TimeWriter you see exactly how those hours are distributed across projects, tasks and departments — accurate to the minute. No more unexplained hours, no more discussions about how time is spent. Just full transparency and a grip on your organisation.
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