Effortlessly track hours, leave, invoices and absence – wherever and whenever you want. Try TimeWriter free for 2 months and experience the convenience yourself…
A timesheet is easy to design and hard to live with. Most timesheet software is judged on the demo, where every hour belongs neatly to one project, and fails in week three, when someone was ill on Tuesday, split Wednesday across four clients and forgot Thursday entirely.
What a timesheet actually has to hold
A system worth having starts from that reality rather than the demo. The minimum is obvious: who, when, how long, on what. The difficulty is everything that hangs off those four fields. An hour is billable or it is not, it belongs to a phase or a task, it may carry a note the invoice will quote back to a client six weeks later.
Load too little into the sheet and every question afterwards becomes an email. Load too much and the sheet stops being filled in. Timesheet software earns its keep by making the required fields obvious and the optional ones invisible until they matter.
Filling it in, and correcting it afterwards
Nobody fills in a timesheet perfectly the first time. Hours get booked to the wrong project, a day gets missed, a rate changes retroactively because a contract was signed later than the work started.
So correction has to be as ordinary as entry. Rows can be adjusted, moved and re-coded up to the moment they are approved, and the history stays visible afterwards – which matters when someone asks in March why February looks the way it does.
copy a previous week as a starting point instead of retyping it
missing days flagged before the period closes, not after
corrections tracked rather than silently overwritten
extra fields for whatever your line of work needs to record
Approval that means something
An unapproved timesheet is an opinion. It is a set of intentions until someone with authority has looked at it, and timesheet software that treats approval as a formality leaves that gap open indefinitely.
Approval is the moment hours become a figure the organisation will stand behind, so it needs a named person, a clear scope and a point of no return.
Managers review per employee or per project, send back what looks wrong with a reason attached, and lock the rest. After that the numbers stop moving, which is the only way a monthly report and an invoice can be expected to agree.
What the sheet feeds once it is closed
Nobody keeps a timesheet for its own sake. Closed hours become the basis for invoicing, for progress against a budget, and for the uncomfortable question of which work is actually paying for itself.
Because billing arrangements differ per client, invoice scenarios capture how each one should be handled – fixed fee, hourly, a bundle of hours drawn down – so the same closed sheet produces the right invoice without anyone rereading the contract. Absence and holiday come from leave management, so a week with two days off does not look like a week of missing hours.
Timesheet software that speaks your language
A system that forces its own vocabulary on you gets resisted. An engineering firm books to work packages, an accountancy practice to client and declaration, an agency to campaign and deliverable.
The structure of projects, activities and customers is yours to define, and user fields cover the rest. That is usually the difference between a sheet people complete and one they approximate on the last day of the month.
Getting one running
Introducing timesheet software is a change of habit more than a change of system, and habits are formed in the first fortnight. Start with a structure people recognise, keep the required fields to the few you will genuinely use, and widen it once entry is routine.
The instruction videos cover setup and daily use, and the rates per version are published in full, so the cost of running it is known before anyone commits to it.
Two months of free use is long enough for a full monthly cycle: entry, correction, approval, close, invoice. That is the point at which you can tell whether the timesheet software fits the way the work is actually organised, rather than the way it looks on an org chart.
AT A GLANCE
Manage your time tracking efficiently and without errors
Clear time tracking is indispensable for every business. It provides insight into the performance of employees, the progress of projects and the total costs. With our software you easily keep an overview, prevent errors and save time. That way your records are always up to date and reliable.
Whether you work with permanent employees, freelancers or temporary staff: everyone can easily record their hours worked. The user-friendly interface and mobile app make it possible to log hours anywhere, both in the office and on the go. That way you always have current and correct data for invoicing and planning.
In addition to time tracking, you can also keep track of leave, sickness and other absences. Reports give a clear overview of the available capacity per week, month or project. That way you keep a grip on your organisation, avoid surprises and ensure an efficient use of time and staff.
Record your employees' hours accurately and effortlessly — per project, client or internal task. TimeWriter always gives you real-time insight into the hours worked, so you know exactly what time is being spent on. That way you prevent budget overruns and always invoice in full.
Track time quickly and without errors
With TimeWriter you track time in the way that suits you: automatically between two points in time or manually as a total. That way you record the time spent per task quickly and without errors — and you get the management information to structurally improve your planning.
Mobile and flexible working
With the TimeWriter app, employees log their hours anytime, anywhere — at home, in the office or on the go. All data is synchronised in real time, so as a manager you have immediate access to current and reliable hour data. No delays, no manual transfers, no errors.
Calculate and analyse hours
Want to know how much time a project really costs and what the return is? TimeWriter automatically calculates the hours spent per project — including the correct conversion of hours and minutes. That way you always have a grip on your project profitability and can adjust before it is too late.
Overviews per month and per project
TimeWriter gives you immediate insight into hours worked — per project, per employee or per month. See at a glance how many hours have been spent and how many are still available within your budget or planning. That way you monitor your capacity proactively and prevent costly overruns.
Keep professional time records
The system is ideal for time tracking within any organisation. Whether you have a small team or a large business: our solution makes tracking hours easy and reliable.
Example: a 40-hour working week
Does your team work a standard 40 hours per week? With TimeWriter you see exactly how those hours are distributed across projects, tasks and departments — accurate to the minute. No more unexplained hours, no more discussions about how time is spent. Just full transparency and a grip on your organisation.
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