Effortlessly track hours, leave, invoices and absence – wherever and whenever you want. Try TimeWriter free for 2 months and experience the convenience yourself…
In a small business the person who would set up a time tracking system is the person already doing the invoicing, the quoting and the work itself. Time tracking software small business owners keep using is not the one with the most features. It is the one that takes under an hour to set up and under a minute a day to maintain.
No administrator to lean on
Larger organisations can absorb a system that needs tending, because somebody is paid to tend it. A firm of six cannot. Anything requiring weekly attention from an owner will be abandoned in the first busy month, and the abandoned version is worse than none: it looks like a record and is not.
That is a different question from the one most comparisons answer. Feature lists are written for organisations with someone to operate them; a small business is choosing something it has to run in the margins of everything else.
So the test is maintenance rather than capability. How long does a week take to book, how much has to be configured before the first hour can go in, and what happens when nobody looks at it for a fortnight.
Start with the question you have now
Most small firms start because of one specific problem: a client whose work never seems to pay, or a quote that keeps coming out wrong. That problem determines the structure, and everything beyond it can wait.
The temptation is to design for the organisation you expect to become. It is a false economy: time tracking software small business owners set up for a hypothetical future is configured by someone with no time, for circumstances that have not arrived, and it is the configuration that kills it.
Customer, kind of work, billable or not. That is usually enough to answer the question that prompted the exercise, and it is shallow enough that entry stays a matter of seconds.
room to add structure later without redoing the past
Free where free is enough
A one-person business does not need a licence to find out whether any of this helps. The freeware version covers single-user use, which is the honest starting point for a sole trader or a practice of one.
When a second and third person arrive, the standard version adds what a small team needs – approval, shared structures, reporting across people – without moving to a different product or leaving the earlier hours behind.
Where it starts paying
The return in a small business is rarely a dramatic insight. It is an invoice that includes the Thursday afternoon somebody would otherwise have forgotten, and a quote next quarter based on what the last one actually took.
There is a second return that takes longer to appear. After a year of records, quoting stops being a matter of instinct, because the last six jobs of that kind are on file with what they actually took.
Over a year those are worth considerably more than the licence. An unrecorded hour is simply absent: not charged, and not visible anywhere as a gap.
What it costs to find out
The product matrix sets out which version carries what, and the rates are published rather than quoted, which for a small business is usually the first thing worth knowing.
Two months of free use covers a full cycle: booking, a month end, an invoice. That is long enough to tell whether it has become habit, which is the only question that matters at this size.
AT A GLANCE
Manage your time tracking efficiently and without errors
Clear time tracking is indispensable for every business. It provides insight into the performance of employees, the progress of projects and the total costs. With our software you easily keep an overview, prevent errors and save time. That way your records are always up to date and reliable.
Whether you work with permanent employees, freelancers or temporary staff: everyone can easily record their hours worked. The user-friendly interface and mobile app make it possible to log hours anywhere, both in the office and on the go. That way you always have current and correct data for invoicing and planning.
In addition to time tracking, you can also keep track of leave, sickness and other absences. Reports give a clear overview of the available capacity per week, month or project. That way you keep a grip on your organisation, avoid surprises and ensure an efficient use of time and staff.
Record your employees' hours accurately and effortlessly — per project, client or internal task. TimeWriter always gives you real-time insight into the hours worked, so you know exactly what time is being spent on. That way you prevent budget overruns and always invoice in full.
Track time quickly and without errors
With TimeWriter you track time in the way that suits you: automatically between two points in time or manually as a total. That way you record the time spent per task quickly and without errors — and you get the management information to structurally improve your planning.
Mobile and flexible working
With the TimeWriter app, employees log their hours anytime, anywhere — at home, in the office or on the go. All data is synchronised in real time, so as a manager you have immediate access to current and reliable hour data. No delays, no manual transfers, no errors.
Calculate and analyse hours
Want to know how much time a project really costs and what the return is? TimeWriter automatically calculates the hours spent per project — including the correct conversion of hours and minutes. That way you always have a grip on your project profitability and can adjust before it is too late.
Overviews per month and per project
TimeWriter gives you immediate insight into hours worked — per project, per employee or per month. See at a glance how many hours have been spent and how many are still available within your budget or planning. That way you monitor your capacity proactively and prevent costly overruns.
Keep professional time records
The system is ideal for time tracking within any organisation. Whether you have a small team or a large business: our solution makes tracking hours easy and reliable.
Example: a 40-hour working week
Does your team work a standard 40 hours per week? With TimeWriter you see exactly how those hours are distributed across projects, tasks and departments — accurate to the minute. No more unexplained hours, no more discussions about how time is spent. Just full transparency and a grip on your organisation.
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