Effortlessly track hours, leave, invoices and absence – wherever and whenever you want. Try TimeWriter free for 2 months and experience the convenience yourself…
Plenty of tools let a manager tick a box next to a week. Far fewer stop the underlying hours from changing afterwards. That difference is the whole point of timesheet approval software: without a lock, an approval is an opinion about a moment that has already passed.
The problem with a soft approval
If hours stay editable after sign-off, every figure downstream becomes provisional. An invoice is raised on Monday, someone corrects a booking on Wednesday, and the project report no longer matches the invoice. Nobody did anything wrong, and yet the numbers disagree.
The symptom shows up at the end of the year, when the total hours in a report cannot be traced back to what was billed. By then the individual corrections are months old and there is no realistic way to unpick them.
How the workflow runs
The cycle is short on purpose, because a long one gets skipped in busy weeks.
the employee submits a period when it is complete
the manager sees that person’s hours for the week in one screen
approval or rejection happens per period, not per booking
an approved period is locked against further changes
a correction after the fact is a deliberate, visible act
Approval sits in TimeWriter Pro, together with groups and roles. That combination matters in practice: in an organisation of any size you want a team lead approving their own group rather than one administrator approving everyone.
Roles decide who sees what
Approval only works if the person doing it has the right view and no more. Roles are defined by you, and each one determines which modules someone sees — access to hours, to leave, to reporting and to approving are all set separately.
Grouping helps the same way. Bundle employees, clients and projects into groups and set rights per group instead of per person, and adding a new colleague stops being a configuration exercise.
What approval does for the numbers
Once periods are locked, the figures become usable in a way they were not before. An invoice raised from invoicing rests on hours that cannot shift underneath it. Budget consumption reported on a project is the same figure next month.
It also changes the conversation with clients. A query about a line on an invoice can be answered from the approved record rather than from a reconstruction, which usually ends the query.
Multiple users, one administration
Approval is also where single-user tools stop being enough. As soon as more than a handful of people write hours, you need a shared list of clients and projects, one place where the totals live, and someone responsible for closing the month.
All of that comes from the same administration described under time tracking, so approving does not mean exporting anything or moving data into a second system.
What it changes for the person approving
Managers usually resist approval because they picture checking every line. In practice the screen shows a week per person side by side, and what stands out is not a wrong booking but an empty day or an implausible total. That is a scan of a minute or two, not an audit.
Introducing it without a fight
Approval lands badly when it arrives as a control measure. Introduce it as the thing that makes invoicing defensible and give people a fixed, predictable moment — the first working day after the period ends — rather than an open-ended request to submit when convenient.
Expect the first two cycles to be slow. Once people learn that a locked period genuinely cannot be edited, submissions arrive noticeably earlier.
AT A GLANCE
Manage your time tracking efficiently and without errors
Clear time tracking is indispensable for every business. It provides insight into the performance of employees, the progress of projects and the total costs. With our software you easily keep an overview, prevent errors and save time. That way your records are always up to date and reliable.
Whether you work with permanent employees, freelancers or temporary staff: everyone can easily record their hours worked. The user-friendly interface and mobile app make it possible to log hours anywhere, both in the office and on the go. That way you always have current and correct data for invoicing and planning.
In addition to time tracking, you can also keep track of leave, sickness and other absences. Reports give a clear overview of the available capacity per week, month or project. That way you keep a grip on your organisation, avoid surprises and ensure an efficient use of time and staff.
Record your employees' hours accurately and effortlessly — per project, client or internal task. TimeWriter always gives you real-time insight into the hours worked, so you know exactly what time is being spent on. That way you prevent budget overruns and always invoice in full.
Track time quickly and without errors
With TimeWriter you track time in the way that suits you: automatically between two points in time or manually as a total. That way you record the time spent per task quickly and without errors — and you get the management information to structurally improve your planning.
Mobile and flexible working
With the TimeWriter app, employees log their hours anytime, anywhere — at home, in the office or on the go. All data is synchronised in real time, so as a manager you have immediate access to current and reliable hour data. No delays, no manual transfers, no errors.
Calculate and analyse hours
Want to know how much time a project really costs and what the return is? TimeWriter automatically calculates the hours spent per project — including the correct conversion of hours and minutes. That way you always have a grip on your project profitability and can adjust before it is too late.
Overviews per month and per project
TimeWriter gives you immediate insight into hours worked — per project, per employee or per month. See at a glance how many hours have been spent and how many are still available within your budget or planning. That way you monitor your capacity proactively and prevent costly overruns.
Keep professional time records
The system is ideal for time tracking within any organisation. Whether you have a small team or a large business: our solution makes tracking hours easy and reliable.
Example: a 40-hour working week
Does your team work a standard 40 hours per week? With TimeWriter you see exactly how those hours are distributed across projects, tasks and departments — accurate to the minute. No more unexplained hours, no more discussions about how time is spent. Just full transparency and a grip on your organisation.
Ideaal programma voor registratie van klanten op uurbasis, superpraktisch, intuitief, kortom, een kind kan de was doen. Mijn felicitaties voor de ontwerpers van dit onmisbare programma.
Heel gebruiksvriendelijk programma. Het bezit bijna alles wat ik nodig heb. Registreren van uren, klanten en activiteiten is super eenvoudig en overzichtelijk.
